Kanban in Project Management

Managing tasks has never been this easy before, thanks to the digital tools that are being created today. One of these essential Project management tool is the Kanban Board. 

Kanban Board can make project management, specifically task management so easy that even complex projects can feel like a breeze by visualizing and managing them step-by-step.

But what exactly is Kanban and its methodology? And where did it come from? Let’s dive in.

Kanban Methodology and its History

Kanban methodology is a unique methodology or framework for managing work visually. Kanban is a word originating from the Japanese for “signboard.” Kanban was developed by Taiichi Ohno, an engineer at Toyota, in the 1940s.
It offers a visual approach to managing work by prioritizing tasks and improving efficiency. This methodology emphasizes:

  • Continuous improvement: Kanban encourages constant revision and refinement of your workflow, fostering an ongoing cycle of learning and optimization.
  • Focus: By limiting the number of Works In Progress (WIP), Kanban ensures teams can concentrate on completing existing tasks before taking on new ones. This prevents them from becoming overloaded and overwhelmed.


Kanban methodology consists of six core practices:

Here’s a breakdown of the six core practices used in Kanban, explained in simple terms:

See Your Work Flow:

  • Imagine a board with columns like “To Do,” “In Progress,” and “Done.”
  • Move the cards through the columns as you work on them. This helps you visualize the entire process.

Don’t Take on Too Much at Once:

  • Set limits on the number of tasks you work on in each stage (e.g., “To Do”).
  • This prevents feeling overwhelmed and ensures you finish tasks before starting new ones.

Keep Things Moving Smoothly:

  • Always be on the lookout for any areas where work could be better.
  • Figure out what’s causing the delay and try to fix it. This keeps your tasks flowing smoothly.

Make the Rules Clear:

  • Write down the rules of using your Kanban board so everyone understands how it works.
  • This includes things like what each column means and how tasks move between them.

Get Feedback and Improve:

  • Ask your team what they think of your Kanban board and how it can be better.
  • Use their feedback to make changes and improvements over time.

Work Together and Try New Things:

  • Encourage your team to share ideas and work together to find the best way to use the Kanban board.
  • Don’t be afraid to experiment and try new things to see what works best for you.

Kanban's Four Core Principles:

Here’s a breakdown of the four guiding principles of Kanban, explained in simple terms:

Start Small, Grow Gradually:

  • Don’t try to change everything overnight.
  • Instead, start by incorporating Kanban principles into your existing processes. This makes the transition smoother and less disruptive.

Take Baby Steps, Get Big Results:

  • Instead of aiming for drastic changes, focus on making minor improvements over time.
  • Even small changes can significantly improve your workflow’s efficiency and effectiveness.

Respect What Works, Build on It:

  • Be mindful of your team’s existing practices, and don’t try to force significant changes.
  • Instead, find ways to integrate Kanban into their existing workflows without disrupting what’s already working well.

Empower Everyone to Contribute:

  • Kanban encourages everyone involved to actively participate in improving the workflow.
  • Create a culture where anyone can suggest changes to the Kanban board or workflow if they see an opportunity to improve.

What is Kanban Board in Project Management & why use it?

A Kanban board in Project Management Software is a visual tool that helps teams track and manage their work. It shows tasks as cards moving through different stages, from “To Do” to “In Progress” to “Done.”

Why should you use a kanban board for your business? Because it keeps things organized and helps everyone stay on the same page. It provides a clear visual of what needs to be done, what’s being worked on, and what’s already finished overall, keeping track of Task Management.

leave management

Kanban Board Elements?

What is a Kanban board made of? Well, it’s pretty simple. A kanban board typically consists of columns representing these stages, with each task represented by a card. These cards contain details about the job, like its title, description, and who’s responsible for it.

Now, let’s talk about the Benefits of using a Kanban board for project management: 

UniTaskerPro: Your Kanban Board on Steroids

UniTaskerPro takes the Digital Kanban board to the next level like it’s Gantt Chart view. It’s more than just a visual tool; it’s a powerful platform that actively enhances project management and simplifies task management for your team.

Here’s what sets UniTaskerPro’s Kanban board apart:


Dynamic Columns: Unlike static boards, UniTaskerPro allows you to add or remove columns as your project demands change. This ensures your board adapts perfectly to your evolving workflow, no matter how complex it gets.
Drag-and-Drop Ease: Effortlessly move tasks between stages with the intuitive drag-and-drop functionality. This allows you to seamlessly adjust your workflow and reflect real-time progress.

Enhanced Collaboration:

Team Visibility: UniTaskerPro's Kanban board clearly displays which team members are currently assigned to each task. This fosters transparency and accountability, ensuring everyone knows their individual and collective responsibilities.


Customized Color Options: Go beyond the bland! UniTaskerPro lets you personalize your board with colors matching your business style or project theme. This enhances visual clarity and adds a touch of personality to your workflow.
Powerful Filtering: Quickly find specific tasks by project, department, category, and more. This filtering ability allows you to easily navigate complex projects and focus on the tasks that matter most at any given time.

Additional Feature of UniTaskerPro

Employee Directory

Easily manage and access employee information in a centralized directory.

Client Relationship Insights

Gain valuable insights into client interactions for effective relationship management.

Automated Payroll Processing

Streamline payroll tasks with an automated system ensuring accurate and timely salary processing.

Efficient Asset Optimization

Optimize asset utilization and maintenance for improved operational efficiency.

Simplified Purchase Management

Improve procurement efficiency with a user-friendly system for managing purchases and vendors.

Financial Performance Analytics

Track and analyze financial performance with advanced analytics tools.

Talent Recruitment

Simplify talent acquisition with efficient tools for seamless recruitment processes.

Smart Notifications

Stay informed with intelligent notifications tailored to your work preferences.

Elevate Your Work Management Software Experience with UniTaskerPro

Take control of your projects with our Project and Task Management features. Seamlessly connected with CRM for Leads and Clients, our platform offers a comprehensive solution. Ready to transform how you manage projects and tasks? Click below to embark on a new era of productivity!